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Baruch Computing and Technology Center (BCTC)

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    Multi-factor Authentication

    On the week of April 12, 2021, BCTC will be enabling Multi-factor Authentication (MFA) for all Student Microsoft Office 365 accounts.

    What is Multi-Factor Authentication?

    Multi-factor authentication is a simple way of protecting BaruchMail accounts by requiring students to provide more than just their username and password when attempting to log in.

    Multi-factor authentication adds a second layer of protection that requires students to prove their identity before they are granted access to their email account.

    For example, if someone managed to crack or steal your password but doesn’t have the device you associated with your profile, they won’t be allowed to log in. So that second factor—the mobile or office phone—will protect your account from unauthorized logins.

    Implementing Multi-factor authentication will help the BCTC department reduce the number of internal SPAM attacks to BaruchMail accounts.

    Benefits of Multi-Factor Authentication

    The primary benefit of Multi-factor authentication is that it provides additional security layers and decreases student email accounts’ chance of becoming compromised.

    The rise in phishing and social engineering attacks to obtain passwords and other personal information has raised many College concerns. Enabling Multi-factor authentication is a tool that will help to alleviate this.

    Configuring Multi-Factor Authentication

    Microsoft offers three different ways you can use multi-factor authentication to verify your identity from your phone:

    1. Use the Microsoft Authenticator app. This app provides you with a one-time code.
    2. Receive a phone call on your registered number. If you select this option, you will receive a call on either your mobile or landline phone and will be asked to press the pound sign (#) to confirm your identity.
    3. Receive a text message at your registered number. You will receive a one-time code through a text message sent to your mobile phone. You then enter the one-time code on the screen where you are trying to log in.

    You can either use one of these options or configure multiple options for multi-factor authentication.

    You can decide the best method of receiving this code, via text, phone call, Microsoft Authenticator app, or all the above.

    Instructions for setting up each method can be found here.

     

    How to Setup Multi-Factor Authentication Using SMS Text

    Sign in to your BaruchMail account with your password like you usually do. After you choose Sign in, you will be prompted for more information.

    Choose Next.

    More information required

    From the Additional security verification page, select the following options:

    Step 1: How should we contact you?

    Select: Authentication phone

    Select: United States as the country name if not already selected.

    Enter the 10-digit cell phone number by which to be contacted. Do not include spaces, parentheses, or any other punctuation marks.

    Method

    Send me a code by text message

    Choose Next.

     

    additional security verification - how do we contact you?

     

    You will receive a code on your mobile phone via text message.

    This code should be entered at the Additional security verification screen. After you enter the code, select Verify.

    additional security verification - sent a text message to your phone

     

    After you successfully enter your code, you will be directed to your BaruchMail account.

    Your BaruchMail account is now secured using Multi-Factor Authentication via SMS Text messaging.

    How to Setup Multi-Factor Authentication Using Microsoft Authenticator app

    Sign in to your BaruchMail account with your password like you usually do. After you choose Sign in, you will be prompted for more information.

    Choose Next

    More information required

    From the Additional security verification page, select the following options:

    Step 1: How should we contact you?

    Select Mobile app

    How do you want to use the mobile app?

    Choose Use verification code

    Click Set up

    additional security verification - how should we contact you

     

    On your phone, download and install the free Microsoft Authenticator app based on your phones operating system:

    Google Android. On your Android device, go to Google Play to download and install the Microsoft Authenticator app.

    Apple iOS. On your Apple iOS device, go to the App Store to download and install the Microsoft Authenticator app.

    After the Microsoft Authenticator app has been installed, open it. You may be prompted to add an account. If so, please select the appropriate account type.

    If you are prompted to allow the Microsoft Authenticator to use your camera, click OK.

     

    authenticator would like to access the camera

    After the camera is turned on, scan the image from the Configure mobile app on your computer screen, and click Next.

    configure mobile app

    The Microsoft Authenticator app will display a six-digit code on your mobile phone.

    You will be prompted to enter a verification code from the mobile app. Enter the 6-digit code and click Verify.

    additional security verification - enter the verification code from the mobile app

    Once verified, you will be provided an App password. Make a note of the password and click Done.

     

    additional security verification - keep using your existing applications

    You will be directed to your BaruchMail account.

    Your BaruchMail account is now secured using Multi-Factor Authentication via the Microsoft Authenticator app.

     

    How to Setup Multi-Factor Authentication Using Office Phone

    Sign in to your BaruchMail account with your password like you usually do. After you choose Sign in, you will be prompted for more information.

    Choose Next.

    more information required

    From the Additional security verification page, select the following options:

    Step 1: How should we contact you?

    Select: Office phone

    Select: United States as the country name if not already selected.

    Enter the 10-digit phone number by which to be contacted. Do not include spaces, parentheses, or any other punctuation marks.

    Choose Next.

    additional security verification - how should we contact you - 2

    You will receive an automated call. Answer the call, and when instructed, press # on the phone keypad.

    additional security verification - we are calling your phone

    After your call is completed, you should see the following screen. Click Done to continue.

    additional security verification - verification successful

    You will be directed to your BaruchMail account.

    Your BaruchMail account is now secured using Multi-Factor Authentication via office phone verification.

    Additional Multi-Factor Authentication

    CUNY Microsoft Multi-factor Authentication (MFA)


    Baruch Computing and Technology Center (BCTC) 151 East 25th Street, New York, NY 10010 (646) 312-1010
    helpdesk@baruch.cuny.edu
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